Nutcombe Holiday Cottages are committed to protecting and respecting our visitors’ privacy in line with the General Data Protection Regulation 2018 (GDPR). The GDPR sets out the rules on processing of personal data.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand how we will treat your personal data.
Definitions Appropriate to our use of Personal Data (Article 4 of GDPR)
Data controller – The person or entity that determines the purposes and means of processing personal data.
Data processor – The person or entity responsible for processing personal data on behalf of a controller.
Consent – Consent of the ‘Data Subject’ (see below), means any freely given, specific, informed and explicit consent by statement or action signifying agreement to the processing of their personal data.
Data subject – A ‘Natural Person’ whose personal data is processed by a controller or processor.
Personal Data – Any information related to a natural person or ‘Data Subject’, that can be used to directly or indirectly identify the person in particular by reference to an identifier. For example, name, age (under 25’s), home address, phone numbers, email address and car registration. Online identifiers include IP addresses
Processing - Any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Data Erasure – Also known as the Right to Be forgotten entitles the data subject to have the data controller erase his/her personal data, cease further dissemination of the data, and potentially have third parties cease processing of the data.
Right to Access – Entitles the ‘Data Subject’ to have access to and information about the personal data that a controller has concerning them.
Who are we?
Nutcombe Holiday Cottages is the ’Data Controller’ and ‘Data Processor’. This means we are responsible for determine the purposes and means of processing personal data and for what purpose. Nutcombe Holiday Cottages is owned and managed by David & Jackie Penny at Nutcombe Farm, Nutcombe Hill, Combe Martin, North Devon EX34 0PQ Tel: 01271 889379, email email@example.com
The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
The purpose of processing your personal data
We use your personal data for the following purposes:
Our Lawful Basis for processing your personal data in line with Article 6 of GDPR
Sharing your personal data
Your personal data will be treated as strictly confidential and will not be shared. The only exception is if the Inland Revenue ask to see our Booking Forms to confirm our bookings.
How long do we keep your personal data?
Providing us with your personal data
We require some personal contact data if you require further information from us in writing (either email/letter) which you cannot find on our website or if you wish to make a booking with us.
Security of your personal data
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from our visitors.
We have also secured our office computers and paper filing systems which we also use to store your personal information.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
Transfer of Data Abroad
We do not transfer any of your data abroad
Automated Decision Making
We do not use any automated decision making in our business
If we wish to use your personal data for a new purpose, not covered by this Privacy Statement, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact David & Jackie Penny at Nutcombe Farm, Nutcombe Hill, Combe Martin, North Devon EX34 0PQ Tel: 01271 889379 Email: firstname.lastname@example.org
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.